Staffing FAQs
Adjuncts clocking irregular hours won't be a problem. Workday will simply record
the time they work, even if it does not follow a regular schedule.
Yes, contingent workers must report to a manager in Workday, and they will appear
with your other team members.
Yes, these features will be available in Workday. Additionally, Workday will provide
supervisors with even greater visibility into the recruiting and hiring process
than they have today in our existing system. Be sure to
sign up for the Recruiting and Hiring session in July for more information.
Yes, Workday is the system of record for all employee position transactions including
promotion and other job changes.
Yes. Hiring of student workers will also occur in Workday. The system will check
student enrollment for eligibility for student employment.
Managers will only see absences for their direct reports displayed on the Team Absence
calendar. Skip-level managers will have different absence reporting options
for employees downstream within their organization.
Workday is configured with a single unified onboarding experience to bring everyone
onto the same page across the University. Some details included will trigger
different next steps, but the manager will not be able to add custom onboarding
tasks directly in the system.
No, if an existing manager changes, Workday automatically updates the name of that
supervisory organization. For net new managers, new supervisory organizations
will be created during the hiring process.
A supervisory organization is a representation of a group of people who share the
same manager. A superior organization is a supervisory organization above
it in the hierarchy. A subordinate organization is a supervisory organization
that sits below it in the hierarchy. For example, West Virginia University
would be a superior organization to the Health Sciences Center. While the
School of Dentistry would be a subordinate organization to the Health Science
Center.
Student workers will be represented on the org chart like any other employee. They
will have positions and report to managers.
Manager changes and name changes do not impact reporting. Every Workday transaction
includes an effective date, or the date the change took effect. Reports run
using a date prior to the change will reflect the previous manager and/or
name. Reports run using a date after the change will reflect the new manager
and/or name.
Yes, a subset of sponsored accounts who need access to Workday will be created as
contingent workers.
Departments will be able to submit a request to have the name of their supervisory
organization changed. More information will be provided as we get closer
to Go Live.
Performance FAQs
The past three years of performance ratings will be in Workday at the time of go-live.
The core function of Blue - employee performance evaluations - will be replaced by
Workday functionality in the future. However, Blue is used for other functions
such as Student Perception of Teaching (SPoT), and it is unclear whether
or how Blue will be used upon Workday go-live. More information will be communicated
as it is available.
Time & Absence
Yes, managers will be able to add, edit, and delete both time and leave on behalf
of the workers they support as needed.
Yes, managers will only be required to approve time by the end of the pay period.
However, they are free to approve time more frequently throughout the pay
period if they wish.
Yes. Workday can update employees' Outlook calendars when a leave request has been
approved.
Yes, time off requests can be retroactively corrected. Corrected or retroactive time
off requests will require re-approval from the employee's manager.
Time off and leaves of absence will be entered in Workday and will appear on a central
Team Calendar within the system, enabling supervisors to understand day-to-day
staffing in their areas.
WVU is not using Workday for scheduling purposes.