Workday is a powerful system that will help manage many aspects of WVU operations from hiring and payroll to budgeting and academic staffing. On this page, you’ll find brief descriptions of each Workday Area.
Human Capital Management (HCM)
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Absence and Leave
The Absence and Leave area helps employees request time off and track their leave balances. Whether it’s vacation, sick leave, or other types of time away, this area makes it easy to plan and manage. Supervisors can review and approve requests quickly. It also helps ensure that leave policies are followed consistently. -
Academic Staffing
Academic Staffing supports the hiring and management of faculty and academic appointments. It helps track roles, contracts, and teaching assignments. This area ensures that academic staffing processes are clear and consistent. It also supports planning for future academic needs. Faculty and administrators can easily view and manage staffing details. -
Benefits
Benefits helps employees explore and enroll in health, retirement, and other benefit programs. It provides clear information about available options and costs. During open enrollment or life changes, employees can make updates easily. This area also helps HR teams manage eligibility and compliance. -
Compensation
Compensation manages pay structures, salary changes, and bonuses. It helps ensure fair and consistent compensation practices. Managers can use it to review and adjust pay based on performance or promotions. It also supports budgeting and planning for compensation. Employees can view their compensation history in one place. -
Core HR
Core HR is the foundation for employee information. It stores key details like job titles, departments, and contact info. This area connects to many others and keeps everything up to date. It helps the Talent and Culture team manage the workforce efficiently. Employees can also update their own profiles and view their records. -
Learning
Learning offers training and development opportunities for employees. It includes courses, certifications, and learning paths. Employees can browse, enroll, and track their progress. Managers can assign training and monitor completion. This area supports professional growth and continuous learning. -
Payroll
Payroll ensures employees are paid accurately and on time. It handles pay calculations, deductions, and tax reporting. Employees can view their pay slips and tax documents easily. This area also supports direct deposit (payment elections) and other payment options. -
Recruiting
Recruiting helps teams find and hire new employees. It supports job postings, applications, interviews, and offers. Hiring managers can track progress and communicate with candidates. This area makes the hiring process more organized and transparent. It also helps ensure a smooth experience for applicants and staff. -
Talent and Performance
Talent and Performance supports employee growth and development. It includes goal setting, performance reviews, and career planning. Managers and employees can collaborate on feedback and progress. This area helps recognize achievements and identify opportunities. It’s designed to support long-term success. -
Time Tracking
Time Tracking allows employees to record their work hours. It supports clocking in and out, entering time manually, and tracking projects. Managers can review and approve time entries easily. This area helps ensure accurate pay and compliance.
Finance
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Adaptive Planning
Adaptive Planning helps teams create budgets and forecasts. It supports scenario planning and financial modeling. Users can adjust plans based on real-time data. This area helps leaders make informed decisions. -
Banking and Settlement
Banking and Settlement manages payments and bank transactions. It helps track cash flow and reconcile accounts. This area supports secure and accurate financial operations. It also helps ensure compliance with banking rules. -
Budgets
Budgets helps departments plan and manage their spending. It supports creating, reviewing, and adjusting budgets. Teams can track actuals against planned amounts. This area helps ensure financial responsibility and is a key part of strategic planning. -
Business Assets
Business Assets tracks items like equipment, furniture, and technology. It helps manage ownership, location, and value. Teams can update asset records and plan for replacements. This area supports budgeting and maintenance. -
Contract Management
Contract Management helps teams create, review, and store contracts. It supports approvals and renewals. This area ensures that contract terms are clear and followed. It helps reduce risk and improve efficiency. -
Customer Accounts
Customer Accounts manages billing and payments from customers. It helps track invoices, balances, and collections. Teams can view account history and follow up on payments. This area supports financial accuracy and customer service. -
Expenses
Expenses helps employees submit and track reimbursements. It supports receipts, approvals, and payments. Managers can review and approve expenses quickly. This area helps ensure policy compliance and timely reimbursement. -
Foundation Data Model (FDM)
The Foundation Data Model (FDM) organizes financial data across the system. It helps categorize transactions and supports reporting. This area ensures consistency and accuracy in financial records. It connects different parts of the system for better insights. It’s the backbone of financial organization. -
Financial Accounting
Financial Accounting tracks income, expenses, and balances. It supports reporting, audits, and compliance. Teams can view financial performance and make informed decisions. This Area helps ensure accuracy and transparency. It’s essential for managing the university’s finances. -
Grants and Awards
Grants and Awards helps manage research funding and sponsored projects. It tracks proposals, budgets, and spending. This area ensures compliance with grant rules and reporting and integrates information from the WVU Research Administration Portal. -
Payroll Accounting
Payroll Accounting connects payroll with financial records. It tracks salary expenses and supports reporting. This area ensures accuracy in budgeting and compliance. It helps finance teams understand payroll costs. -
Procurement
Procurement helps teams buy goods and services. It supports requests, approvals, and vendor management. This area ensures that purchases follow University policies. It helps control costs and improve efficiency. Everything is tracked from request to payment. -
Projects
Projects helps teams plan and manage work initiatives. It tracks timelines, budgets, and progress. Teams can collaborate and adjust plans as needed. This area supports transparency and accountability. It helps ensure successful project outcomes. -
Strategic Sourcing
Strategic Sourcing helps find and manage suppliers. It supports bidding, evaluation, and selection. This area ensures that sourcing decisions are fair and cost-effective. It helps build strong supplier relationships. -
Supplier Accounts
Supplier Accounts manages payments to vendors. It tracks invoices, approvals, and payment status. This area ensures timely and accurate payments. It supports financial transparency and vendor trust. -
Supplier Contracts
Supplier Contracts stores agreements with vendors. It helps manage terms, renewals, and compliance. This area supports clear communication and accountability. It helps reduce risk and improve efficiency.